REGENE PRIME DISCLOSURE TEXT

With this Clarification Text, we aim to inform you about the identity of Regene Prime (KVKK 10.a), the purposes for which your personal data that you can share with us will be processed (KVKK 10.b), to whom and for what purposes your processed personal data can be transferred (KVKK 10.c), our data collection methods and legal reasons (KVKK 10.ç) and your rights (KVKK 10.d). 

1. Identity of the Data Controller (KVKK 10.a) : Your personal data will be processed, stored and protected at Regene Prime in the capacity of data controller.
2. Purpose of Processing Your Personal Data, Method of Collection and Legal Reason (KVKK 10.b) :

If you apply to our practice, certain documents and records are requested and processed by Regene Prime from patients and/or their relatives in order to carry out all medical diagnosis, examination, treatment and care services. 

This is because it is obliged to keep these documents within the scope of the legal reasons set out in the Basic Law No. 3359 on Health Services, the Decree Law No. 663 on the Organisation and Duties of the Ministry of Health and its Affiliated Institutions, the Regulation on Personal Health Data and the regulations of the Ministry of Health and other legislative provisions, and to submit them to the competent officials and authorities when requested.

In this context, your personal data in the records and documents detailed below, provided that they are only exemplary and in no way to be counted in a limiting manner, to evaluate the patient, to create patient records, to identify the patient in case the patient needs to have an examination as a result of the patient examination and to transfer the necessary information about the examination acceptance procedures to the patient, to answer the questions submitted by the patient and patient relatives and to direct them to the relevant unit for more detailed information when necessary, Carrying out the inpatient or outpatient treatment of the patient, carrying out the patient’s care procedures, carrying out the processes related to the provision and performance of the products and services offered by the doctor, carrying out the necessary tests and examinations and carrying out the relevant processes, forwarding financial information to the e-mail address specified during registration, carrying out laboratory, imaging, etc. activities within the scope of the diagnosis and treatment studies carried out for the patient, providing medication and related materials, carrying out drug preparation processes and controls whether the drugs are applied appropriately, carrying out imaging, etc. within the scope of the diagnosis and treatment studies carried out for the patient. Carrying out activities such as laboratory, imaging, etc. within the scope of diagnostic and treatment studies carried out for the patient, procurement of medicines and related materials, carrying out drug preparation processes and controls whether the drugs are applied appropriately, carrying out activities such as imaging, etc. within the scope of diagnostic and treatment studies carried out for the patient. Execution of public health protection, preventive medicine, medical diagnosis, treatment and care services to be carried out by our practice, such as the execution of processes related to the provision and performance of products and services offered by the practice, planning and execution of patient relationship management processes, To ensure the planning and management of health services and financing and to improve the quality of these services, to fulfil the obligations of information retention, reporting, informing the activities stipulated by public authorities and / or listed as exceptions, to prove the contractual relationship and ordinary business functioning and to prevent possible disputes:

2.1. Your identity data such as your name, surname, Turkish ID number, passport number or temporary Turkish ID number if you are not a Turkish citizen, place and date of birth, marital status, gender information, insurance and patient protocol number and all other identity information that we can identify you, 5. Your identity data such as your temporary T.R. ID number, date of birth, marital status, gender information, insurance and patient protocol number and all other identity information that we can identify you are processed by automatic and/or non-automatic means based on the legal reason that “it is clearly stipulated in the laws” and the legal reason that “it is necessary for the data controller to fulfil its legal obligation” and “it is necessary to process personal data belonging to the parties to the contract, provided that it is directly related to the establishment or performance of a contract”.

2.2. Your contact data such as your address, telephone number, e-mail address are processed by automatic and/or non-automatic means based on the legal reason “it is necessary for the data controller to fulfil its legal obligation” and “it is necessary to process personal data belonging to the parties to the contract, provided that it is directly related to the establishment or performance of a contract”, especially the legal reason “it is clearly stipulated in the law” written in Article 5 of the Law.

2.3. Your financial data such as your bank account number, IBAN number are processed by automatic and/or non-automatic means based on the legal reason “it is necessary to process personal data belonging to the parties to the contract, provided that it is directly related to the establishment or performance of a contract”, especially the legal reason “it is clearly stipulated in the laws” written in Article 5 of the Law in order to receive payments, issue invoices, carry out pricing policies, and make the necessary notifications to authorized public institutions and organisations.

2.4. Your personal data of special nature, such as your health and sexual life data obtained during the execution of medical diagnosis, treatment and care services such as your laboratory and imaging results, test results, examination data, prescription information, which you submit for follow-up in your file, by persons who are under the obligation of confidentiality under Article 6 of the Law; for the execution of medical diagnosis, treatment and care services, planning and management of health services; your personal data, on the other hand, for the purpose of planning and management of health services; your personal data, on the other hand, under Article 5 of the Law. Your personal data is processed by automatic and/or non-automatic means based on the legal reason “it is necessary to process personal data belonging to the parties of a contract, provided that it is directly related to the establishment or performance of a contract” and “the data controller can fulfil its legal obligation”, especially “data processing is mandatory for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject”, which is written in Article 5 of the Law.

2.5. Your data on private health insurance for the purpose of financing and planning of health services and your personal data in the Social Security Institution, which we provide your information exchange through the system and which shows your SSI record, are processed in whole or in part by automated means for the legal reason of “expressly stipulated in the laws” written in Article 5 of the Law.

3.Transfer of Your Personal Data (KVKK 10.c):  If you apply to our practice, your personal data that you may share with us as a patient or patient’s relatives or that we are aware of, will be recorded in physical and electronic media to ensure the execution of transactions arising from the legislation, protection of public health, preventive medicine, medical diagnosis, treatment and care services, planning and management of health services and financing and to improve the quality of these services, In order to fulfil the obligations of information retention, reporting, informing the activities stipulated by public authorities and / or listed as exceptions, and to manage the necessary work by the authorised persons within Regene Prime, it can only be accessed to the extent necessary to fulfil their duties by our employees with limited authorisation access for the purposes detailed above.

Your data obtained after your application to our practice may be shared with the following institutions and / or persons to the extent limited to their purposes and to the extent necessary for their purposes. 

3.1. In order to carry out medical diagnosis and treatment processes in the most accurate way and to obtain consultation, the Ministry of Health, sub-units and family medicine centres affiliated to the ministry, Social Security Institution, General Directorate of Population, Turkish Pharmacists Association, laboratories, medical centres, doctors, hospitals, ambulances, medical devices and health service providers in Turkey or abroad with which we cooperate for medical diagnosis and treatment,

3.2. In case of any legal dispute, in order to resolve the legal dispute in good faith between us or with the mediator if it is mandatory to apply to the mediator for the initiation of legal proceedings;

3.3. With our lawyers in order to understand what our legal position is in case of any possible dispute or in a transaction we will carry out or a transaction carried out by you, or to obtain information about our legal rights or to initiate legal proceedings;

3.4. With the contact person of the relevant branch of the bank we have contracted with in order to make our payments within the scope of our contractual obligation or to obtain information about the payments made, to obtain confirmation or to obtain information as evidence that we have fulfilled our financial obligations;

3.5. With the financial advisor we have contracted in order to fulfil our financial and financial obligations or to obtain information about the incentives we may benefit from or to benefit from an incentive or to make financial calculations such as profit-cost calculation;

3.6. With the SSI in order to fulfil our legal obligations, to prove that we have fulfilled our legal obligations, and with the relevant SSI officer or inspector if an audit is carried out or asked in an official manner;

3.7. In order to fulfil our legal obligations, to prove that we have fulfilled our legal obligations, or with the Insurance Supervisory Board or inspector if an audit is carried out or asked in an official manner;

3.8. In case it is necessary to audit the company servers, to take the necessary technical measures, to examine the digital media where personal data is stored and stored, to correct an error, to carry out examinations and controls in case of attack or leakage possibilities or concerns, with the IT company we have contracted with;

3.9. With the patient’s family members / relatives, proxy or legal representative and other permitted third parties for the purposes of providing information about the patient’s health status and accompanying the patient, receiving and delivering the patient’s personal belongings / medicines and carrying out payment transactions in accordance with the provisions of the relevant legislation, especially the Patient Rights Regulation, the Regulation on Personal Health Data, in case of medical necessity, court decision or permission of the patient / legal heirs,

3.10. To banks, contracted private health or supplementary insurance companies or contracted institutions and organisations for the purposes of planning or performing financial and accounting works and insurance transactions related to health services,

3.11. In order to carry out medical diagnosis and treatment processes in the most accurate way and to obtain consultation and to be subject to scientific research, patient referral / transfer institutions, other health institutions, doctors and health personnel,

3.12. In the event of any dispute and/or in the event of investigation and prosecution of a crime or in case of any audit or request, your data may be shared with the relevant judicial and administrative authorities and competent regulatory and supervisory public institutions and organisations and persons.

4. Your Legal Rights (KVKK 10.d): Your rights are written in Article 11 of the Law and we would like to state that you have the following rights under this article: a) to learn whether your personal data has been processed; b) to request information if your personal data has been processed; c) to learn the purpose of processing your personal data and whether it is used in accordance with its purpose; ç) to know the third parties to whom your personal data is transferred domestically or abroad; d) to request correction of your personal data if it is incomplete or incorrectly processed; e) To request the deletion or destruction of your personal data within the framework of the conditions stipulated in Article 7 of the Law; f) to request notification of the transactions made in accordance with subparagraphs (d) and (e) above to third parties to whom your personal data has been transferred; g) to object to the occurrence of a result against you due to the analysis of your personal data exclusively by automated systems and ğ) to request compensation for damages in case of damage due to unlawful processing of your personal data.

You can submit your requests regarding your rights herein to us, Regene Prime, in accordance with the Communiqué on the Procedures and Principles of Application to the Data Controller.